Automatically accepting meeting request for Resource Mailbox in Exchange 2003

Resource mailbox can be created for any resource. May it be meeting room, Car, projector,...

It is very easy to create resource mailbox with Exchange 2003. More importantly you must configure resource mailbox to automatically accept meeting requests without any conflicts.

I am listing below the steps that would be needed for creating Resource mailbox and automatically accepting meeting requests for the Resource Mailbox.

1. Create a user account named such as MeetingRoom1
2. Configure the Outlook profile using MeetingRoom1 profile.
3. Logon on to this profile in Microsoft Outlook
4. Click on Tool -> Options
5. On the Options windows click on -> on Calendar Options.
6. On the Calendar Options windows click on -> on Resource Scheduling.
7. Based on the requirement we can configure the following
a. Automatically accept meeting requests and process cancellations
b. Automatically decline conflicting meeting requests
c. Automatically decline recurring meeting requests
8. Once done click on OK.


Please let me know if this post was helpful.